Fox Meadow PTA Roles

 

PTA Co-President:

The PTA co-presidents manage the day-to-day functions of the PTA. The co-presidents are members of the PTA executive committee.

 

PTA Co-President-elect:

The PTA co-president-elects shadow the current co-presidents to learn the role for the next school year. The co-president-elects are responsible for the weekly e-blast communications in partnership with the vice president of communications. The co-president-elects are members of the PTA executive committee.

 

PTA Recording Secretary:

The PTA recording secretary records, distributes and files the minutes of all executive committee meetings and PTA meetings. The secretary serves as class parent coordinator. The recording secretary updates bylaws as necessary. The recording secretary is a member of the PTA executive committee.

 

PTA Treasurer:

The PTA treasurer manages all PTA finance operations including but not limited to budgeting, preparing monthly financial reports, reconciliation, auditing, tax forms, ordering supplies to support various PTA activities, reimbursement and issuing PTA checks. The treasurer is a member of the PTA executive committee.

 

PTA VP of Technology:

The PTA vice president of technology is responsible for regular maintenance of the Fox Meadow PTA website including setting up payment forms for various PTA activities, and managing the student directory.  The vice president of technology is a member of the PTA executive committee.

 

PTA VP of Communications:

The PTA vice president of communications is responsible for communications from the PTA, including the weekly and standalone Fox Meadow e-blasts. The vice president of communications is a member of the PTA executive committee.

 

PTA VP of After School Clubs (ASC): The co-vice-presidents of after school clubs are responsible for overseeing the on-site after-school enrichment program at Fox Meadow in coordination with Your After School, Fox Meadow’s after school program vendor. Main responsibilities include interfacing with YAS to select the club offerings, collaborating with school administration, and handling any operational issues that may arise within the after-school program. The co-vice-presidents are members of the PTA executive committee.

 

PTA VP of New Families:

The PTA vice president of new families is the central contact for new families joining our Fox Meadow community. The vice president of new families partners with the vice president of technology to add new families to our PTA directory. The vice president plans the orientation for new families held the first week of school. The vice president of new families is a member of the PTA executive committee.

Fox Meadow PTA Committees

 

Community Building

 

Community Events and Initiatives

 Annual Benefit: This committee plans and implements an evening event for parents, faculty and staff that serves as our major fundraiser for the year with an auction and raffles.

Back to School Picnic: This committee plans and implements the back to school family picnic in September. All elementary schools in the district host their own evening event on the same date.

Bingo Night: This committee plans and implements two bingo nights: one in the fall and one in the spring. Responsibilities include ordering food, setting up, cleaning up and securing prizes for winners.

Fundraising: This committee plans and implements incremental fundraising initiatives to benefit the Fox Meadow PTA and school community. 

School Fair: This committee plans and implements the Fox Meadow Fair, a fun-filled community event that includes food, games and raffles. The committee is responsible for conceptualizing the annual fair's theme, recruiting parent volunteers and running the day-of event.

Spirit Wear: This committee designs, orders and sells Fox Meadow spiritwear throughout the school year.

Staff Appreciation: This committee plans and implements a series of events during the spring to thank the Fox Meadow staff and administrators. This committee, in partnership with the PTA EC, also oversees a back to school lunch and gift for teachers in August.

 

Grade Level Events

Kindergarten Committee: This committee plans and implements activities to welcome incoming kindergarten families, including playdates during the summer and start of the school year, and a fall social event to foster community among kindergarten parents. 

Fourth Grade Committee: This committee plans and implements a spring social for the fourth grade. In 2027, this committee will plan a talent show for the third and fourth grades in partnership with third grade parents.

Fifth Grade Committee: This committee plans and implements a range of events for the fifth grade class. Events include Bagels on the Blacktop, a Halloween party, Fifth Grade Games, graduation and year end celebrations.

Fifth Grade Yearbook: This sub-committee is responsible for creating the yearbook for the fifth grade class.

 

Parent Support Groups

C.H.I.L.D.:  The C.H.I.L.D. liaison, together with the C.H.I.L.D committee of the Scarsdale PT Council, provides support, information, and resources to parents with student(s) who struggle with school work or social emotional functioning and/or students with special needs.

Wellness: This committee plans and implements wellness initiatives that promote healthy lifestyle habits for students and families. Co-chairs serve as liaisons to the Scarsdale PT Council Wellness committee.

 

Student Enrichment

 

Community Service and Sustainability

Community Service: This committee works with student and teacher groups to broaden children’s understanding of community needs by assisting with projects such as food drives and disaster relief. In recent years, this committee has led the Cereal Box Challenge.

Sustainability: This committee promotes sustainability initiatives and environmental awareness within our school and across the district. Committee members are expected to attend district-level meetings throughout the year. Co-chairs serve as liaisons to the Scarsdale PT Council Sustainability committee.

 

Diversity, Equity, Inclusion & Belonging 

Multicultural: This committee plans and implements two events to share our community's multicultural traditions and backgrounds: a breakfast for parents and a fair for students.

Learning from our Differences: This program exists in all the elementary schools and promotes understanding and acceptance of people with physical and/or cognitive disabilities through classroom visits and assemblies. Chairs coordinate parent volunteers who lead classroom discussions and hands-on activities to raise awareness about vision, hearing, speech, and mobility impairments as well as learning and cognitive differences.

Belonging: This committee plans events that create an inclusive environment where all students and staff feel respected, valued, and a true sense of belonging at Fox Meadow.

 

General Education

After School Clubs: This committee is responsible for overseeing the on-site after-school enrichment program at Fox Meadow in coordination with Your After School, Fox Meadow’s after school program vendor. Main responsibilities include interfacing with YAS to select the club offerings, collaborating with school administration, and handling any operational issues that may arise within the after-school program.

 

Literacy 

Book Fair: This committee plans and implements a two-day book sale in the fall, including set-up, check out and clean-up. 

Library Services: This committee works with the school librarian to coordinate all author visits, including book sales and signing, as well as distribution of signed books. The committee also oversees coordination of the library Rise and Read program. 

 

Performing and Visual Arts

Art Show: This committee assists the art teacher as needed throughout the school year and with the set-up and take-down of the annual art show in early June. 

Meadow Melodies: This committee assists the music teacher with monthly student lunchtime performances, including set-up, decoration and clean-up. 

School Play: This committee partners with an outside production company to stage a musical performance by students. Chairs coordinate all parent volunteers involved in the production, including those managing costumes, ticket sales, backstage operations, program design and distribution, and student supervision during rehearsals and performances.

 

STEAM

Garden: This committee collaborates with the school garden vendor to organize three summer garden workshops. Families help to plant and maintain summer crops that serve the Fall garden curriculum.

STEAM: This committee coordinates with teachers and administrators to bring STEAM activities and workshops to the school; they assist with PTC STEAM events. Co-chairs serve as liaisons to the Scarsdale PT Council STEAM committee.

 

PTA Administration and Services

 

Class Parent Coordinators: The class parent coordinator is responsible for selecting class parents from K-5, disseminating PTA announcements to class parents as directed by PTA co-presidents.

Class Parents: The class parents coordinate with classroom teachers and parent volunteers for field trips and other class room activities. They will also be responsible for promoting PTA events and encouraging parent involvement as instructed by the class parent coordinators. 

Directory of Students: This committee maintains our PTA directory on our website platform, overseeing the upload of class assignments. 

Compact for Learning: The committee consists of selective parents, faculty members and principals, and will consider educational issues as part of a district-wide program.

Financial Audit: The PTA audit takes place annually in July for each school year. The audit is conducted collectively by the PTA treasurer and other two members.

In-House Counsel: This committee advises the PTA on any contractual or legal issues that arise during the year.

Pizza Lunch: This committee organizes the PTA pizza days, held once a month from October to June, including sign-ups, food orders, and distribution.

School Photos: This committee assists professional photographers and staff on school picture day as well as coordinates the sale and distribution of the student photos.

School Supplies: This committee collaborates with staff and suppliers to streamline the ordering and delivery process of essential supplies to student families ahead of the new school year.

 

Fox Meadow PTC Representatives

 

Scarsdale PT Council, the umbrella organization over all seven Scarsdale PTA units, informs and advises the Scarsdale PTAs as they fulfill their mission of promoting the welfare of Scarsdale students.  It is a separate entity with its own elected officers and committees and/or committee chairs who coordinate and facilitate communication among the chairs of the respective committees within each PTA unit. 

 

PTC Budget Study: The budget study liaison attends Scarsdale board of education budget meetings, provides updates and insights to the Fox Meadow PTA executive committee throughout the budget planning season. 

PTC DEIB: The DEIB committee focuses on addressing issues related to diversity, encompassing ethnic, neurodiversity, gender, and more. Representatives will participate in district-level DEIB discussions and provide oversight for the range of DEIB initiatives at Fox Meadow.

PTC Food Services/Nutrition/Allergy: The food service district committee raises awareness and addresses allergy concerns at the school district level. The chair of this committee participates in discussions regarding the current food offerings across the schools, parameters for the bidding process for the district catering company, and any district food related issues. 

PTC Safety: The co-president-elects, on behalf of the district safety committee, will attend four district safety meetings during the school year. The district safety committee plays an important role in reviewing and analyzing the district-wide measures and policies implemented for school safety.

PTC Sports Swap: This is an event sponsored by the PTC, taking place on a Saturday in the spring. It offers Scarsdale families the chance to buy and sell used sports equipment. The liaison assists the PTC in preparing items for sale the day before and operates the booth during the event.

PTC YWW Liaison: The Young Writers Workshop, sponsored by the PTC, occurs in April and is designed for 3rd to 5th graders in Scarsdale. The liaison coordinates with the PTC by attending relevant meetings and recruiting parent volunteers to assist during the workshop day.