FM ASC Program Information, Policies & Procedures

________________________________

Prerequisites

• Your family must be a current member (this school year) of the Fox Meadow PTA in order for your child(ren) to be enrolled in ASC. Click HERE to register for the PTA.

• All elementary-age siblings of families that are members of the Fox Meadow PTA can sign up for clubs.

• Any outstanding balances with the PTA must be paid before the commencement of ASC.

Student Services

ASC is not affiliated with the Scarsdale School District proper, and so any special services and accommodations provided by the District during regular instructional hours are not available during after-school programming.  

Registration, Payment and Refunds

• We hope to accommodate all students registered, but there is a maximum enrollment size for each club. Registration is first come, first served.

• Registration is available online through the FM PTA website. To register, click on the ASC Registration drop down link under PTA Programs / After School Clubs.

• The primary email address on your Membership Toolkit Account (on the Student Information Form) is the address that the PTA will use for club related communication.

• If the minimum number for enrollment is not met, a club may be canceled. In this case, you may select an alternative club or request a refund.

• A $10 transaction fee will be charged for any refunds and/or requested changes. 

ASC Financial Aid

Families may inquire about financial assistance for ASC by contacting the Fox Meadow School Principal, Melissa Feinberg. Please be assured that these requests will remain confidential.

Clubs Meeting Dates and Times (specific to the 2023-24 school year)

• All clubs begin at 3:15pm and end at 4:15pm.

• Clubs dates vary to accommodate holiday/school schedules, so please check the ASC schedule carefully. The session dates for your courses can also be found on the After School Clubs page. 

• Clubs will not be meeting on conference days, holidays, and half-days.

   

Responding to Disruptive Behavior:
 
For the safety and enjoyment of all children in ASC, appropriate behavior is required. Appropriate behavior is that consistent with proper behavior expected in any classroom at the Fox Meadow Elementary School. At the discretion of the club instructor, a child displaying disruptive or inappropriate behavior, whether online or in-person, will be reported to the ASC administrator, who will follow up with the child's parent. 

When clubs are conducted in-person, the child causing the disruption may be asked to leave the club and sit with an ASC chaperone until 4:15pm dismissal. 

Children who receive a second disruptive behavior report will be required to withdraw from that club for that semester. No refunds will be given in this case. A child may be removed from a club at any time at the discretion of the PTA. 

Medications and Emergency Contact Information

• Please note––no medical personnel are on site during club hours. There is no nurse on duty after 3:10pm and the medical office is locked. Medications left in the nurse's office are not accessible after 3:10pm. Any child old enough to self-medicate must have a signed letter from his/her doctor, and must carry his/her own medication.

• Children who are unable to self-medicate must have a parent or caretaker available at the after school program site to assist them in case of an emergency.

• ASC provides chaperones during on-site club hours. Our chaperones take attendance, aid students and instructors during club hours and monitor club dismissals. Chaperones have a first aid kit to handle minor injuries. In an emergency, the chaperones or instructors will notify the parents and call 911. Please make sure we have updated emergency contact information on your ASC Student Information form, on file in the school office, and on our online Membership Toolkit Directory.

Getting to Clubs

Fox Meadow classroom teachers in Grades K-5 have daily dismissal procedures. The use the ASC rosters to ensure the children get to the correct clubs. Kindergarten students are escorted each day by ASC chaperones who meet them in the K-Wing and walk them to their respective club locations. First Grade classroom teachers guide their students to clubs. Students in Grades 2-5 are reminded of their club commitments, but it is the responsibility of each child to travel from classroom to club location on his/her own. Please be sure to update Dismissal Manager accordingly for each of your children participating in ASC.

Club Attendance

• Both club instructors and chaperones take attendance to ensure that all children are at their assigned clubs.

• If your child is at school but is NOT going to a club,  Please be sure to update Dismissal Manager accordingly for each of your children participating in ASC. We depend on this information to reconcile daily club attendance to ensure all children have arrived at their assigned clubs. 

• Any coach/ teacher that will be teaching or present during any class offered will be required to be fully vaccinated and follow Scarsdale Districts COVID 19 policy for masks and social distancing. Children must wear masks during the club period. Hand sanitizers will be available in each club room. All equipment and supplies will be sanitized prior to their use. 

Food and Beverages

• Snacks are not provided by the instructors during clubs. Please ensure that your child has a filling lunch every day at school during their regular lunch time(s). 

• There is NO food permitted in the club rooms! 

Dismissal and Pickup

• All clubs end promptly at 4:15pm. Please be on time to pick up your child.

• Please respect the Fox Meadow traffic regulations: 5 mph speed limit within school grounds and no parking in the traffic circle.

• All doors will be locked until dismissal at 4:15pm with aides present in the area outside the auditorium.

• Children will be dismissed by our aides through Front Entrance door (at the Front Circle.) Aides will identify the child's caregiver and release the student to that caregiver. Parents will wait outside these doors – you will not be permitted to enter here. 

• If your 3rd to 5th grade child has permission to walk home, please submit written authorization to the ASC Chairperson. Only 3rd, 4th, and 5th graders with written permission will be dismissed without an adult escort.  Younger siblings, K-2, CANNOT accompany their older siblings to walk home. They must be picked up by a caregiver.

Weather Issues and Cancellations

• Weather: If there is no school or schools close early, there will be no clubs. The District's phone system will alert you of any school or District-wide closing. There are NO MAKE UPS if clubs are canceled due to weather or district closures. There are no refunds for canceled days either.

• Individual Club/Instructor Cancellation: In the event of an unforeseen cancellation (i.e. instructor illness) every effort will be made to contact families as soon as we are aware of the cancellation. If necessary, our chaperones are available to supervise children until the scheduled 4:15pm pickup time. We will make every attempt to make up the club at the end of the session. However, refunds will be issued if the club provider is unable to make up the session.